Data management means a company’s way of collecting, organising, and utilising data in the course of decision-making and enhancing productivity. For successful data management, a company requires a data management strategy and a modern data management system.
Document management, i.e., the data collection, storage, editing and sharing related to the organisation’s electronic documentation is also an integral part of a successful data management solution.
DocALMA is an efficient data management system capable of coping even with huge amounts of data and expandable for comprehensive asset life cycle management.
With DocALMA, the data and document management of your company can be integrated into a broader enterprise resource planning system. The ALMA ERP system consists of separate modules that can be used to create the complete solution best suitable for your company. DocALMA is a component module of this complete solution. If necessary, you can also commission the modules in stages.
Management of technical data and documentation
Profitable and competitive business is based on reliable documentation. DocALMA is a data and document management system designed for the requirements of the technical domain and particularly of the industrial sector. It streamlines the organisation’s operation, as DocALMA shortens the time required for data retrieval and accelerates the decision-making process.
Harmonise your company’s data management
DocALMA is an efficient tool for managing even large amounts of data. The software harmonises the organisation’s data management. Up-to-date data are always available and the document editing history can be examined.
In the project start-up and preliminary planning stage, the ALMA document management system can be utilised as a project bank. Through the project bank, you can share the tendering materials and documentation with the parties concerned. You can also easily output any materials necessary for tenders and procurements from ALMA.
DocALMA can be expanded and integrated into the plant’s master system. You can utilise it efficiently in wider data and asset life cycle management.
Reasons for renewing your company’s data and document management:
- Pool all data in a single system
- Make sure the data are not isolated in silos
- Make sure the data are not dependent on persons
- Establish a single harmonised procedure for data handling
- Increase the utilisation rate of IT systems
- More and better data help save resources
- Better data speed up decision-making
- A modern system supports IT secure operation
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Vitec ALMA solutions can be utilised for industrial data life cycle management in projects, maintenance, production, and other work processes in many different ways. For more information, contact our experts.
ContactWhy DocALMA?
Data management for the needs of technical sectors and industry
DocAlma is a document management module included under the ALMA enterprise resource planning system. We have developed ALMA in long-term co-operation with our industrial customers. Our strong industry knowledge allows us to state that the features of our system meet the needs of data management in technical sectors.
DocALMA includes, for example, the following features essential for data and document management: document version control, easy document search, document rights management, document change management, and a convenient user interface (also for mobile phone).
Take care of machines and equipment
DocALMA manages product data related to machines and equipment. After introducing DocALMA, for example, dimensioning data, spare part data, structural drawings, installation images, manuals and other documents, machine and equipment registers, official regulations, and inspection reports will be available in one place.
With ALMA, product data and maintenance can be seamlessly integrated into machine and equipment life cycle management.
Manage even complex processes
ALMA manages the dimensioning data and documentation of production process and plant design. It allows gathering important plant data to a single place. All data can be utilised both in plant maintenance and in new development projects later on.
Take effective control of:
- flow and PI diagrams
- unit, instrument, valve, line, and equipment lists
- pipe classes, valve classes, type drawings
- process reports and balance sheet calculations
- thermal and flow engineering dimensioning
- operating process description for automation design
- cost estimates
- standards and official requirements
Take control of electrical, automation data and documentation
With ALMA, the management of electrical and automation data can be developed by stages. A project can be started with structured and dependency-mastering documentation management all the way to database-based planning.
Manage industrial buildings and building services engineering data
ALMA is data management software for industrial real estate, a kind of modern maintenance log. It supports versatile use and efficient maintenance of the real estate.
Keep IT assets and networks under control
With ALMA, you can have complete and convenient control over production plants or real estate, as well as communication and remote monitoring network structure dependencies: network architecture, trunk cables, fibre optics, IT and network cabinets, fibre panels, connections, and ports.
IT asset management as part of data management
IT asset management (ITAM) refers to the procedures by which a company manages its IT assets, such as data networks, various data systems, software, as well as the life cycle of IT equipment.
Business digitalisation is moving forward. At the same time, the hardware and software environments of your company are also growing and becoming increasingly more complex. IT and data network asset management is constantly becoming more challenging.
DocALMA enables IT and data network asset management and automated collection of the related data to a single location. With DocALMA, you can get rid of the burdensomeness and error-proneness of manual data management and acquire a good overview of your company’s online environment.
With all the data in one place, management of IT and network architecture is possible on different levels:
- Business, data, system, and technology architecture
- Servers, software and versions, responsibilities, reminders
- Networks and devices
- Remote connections
- Instructions and documentation
- Integrations and dependencies
- Administrators and support service responsibilities, their service levels and contact information
DocALMA includes all the necessary components for comprehensive IT and data network asset management:
- Equipment, applications and maintenance responsibilities
- Telecommunications network
- Messages and data streams
- Configuration data
- Document management
- Malfunctions, work and project management
Who was ALMA® created for?
A solution to technical data management challenges
A common feature of our customers is the desire to solve the challenges of technical data management and thus develop their operations, such as maintenance. The ALMA enterprise resource planning system has been developed as an integrative software solution for the data management of operators critical to society. Our customers are mainly from the following industries:
- Energy industry
- Food industry
- Maintenance and service business
- Real estate industry
- Project and engineering offices
- Process industry
- Chemical industry
- Mining industry
- Metal industry
- Water treatment
- Forest-based industry
Learn more about our industry-specific solutions!
Contact us!
Vitec ALMA solutions can be utilised for industrial data life cycle management in projects, maintenance, production, and other work processes in many different ways. For more information, contact our experts.
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